Privacy Policy

1. Introduction

LocalMeet Notes ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our macOS application and website.

Our core principle: Your meeting data never leaves your device. All audio processing, transcription, and AI summarization happens 100% locally on your Mac.

2. Data Controller

The data controller responsible for your personal data is:

3. What Data We Collect

3.1 Data Processed Locally (Never Uploaded)

• Audio Recordings: Stored only on your Mac in your local Documents folder
• Transcriptions: Generated and stored locally using on-device AI
• Meeting Summaries: Created by local AI models, never sent to any server
• App Settings: Stored in local macOS preferences

3.2 Data We Collect (Account)

• Email Address: Required for account creation and login
• Authentication Data: Securely managed by Firebase Authentication

3.3 Data We Do NOT Collect

• Meeting content or recordings
• Transcription text
• Usage analytics or tracking data
• Device identifiers
• Location data

4. Purpose and Legal Basis

We process your email address for:

5. Third-Party Services

Firebase Authentication (Google)

We use Firebase Authentication to securely manage user accounts. Firebase processes:

• Email address
• Encrypted password (we never see your password)
• Authentication tokens

Firebase's privacy policy: firebase.google.com/support/privacy

Data location: Firebase servers in the EU/US with appropriate safeguards.

6. Data Retention

• Local Data: Stored on your Mac until you delete it. We have no access.
• Account Data: Retained until you delete your account.

7. Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate personal data
• Erasure: Delete your account and all associated data
• Restriction: Limit processing of your data
• Portability: Export your data in a common format
• Objection: Object to processing based on legitimate interest

To exercise your rights, contact us at kinzelbusiness@gmail.com or use the "Delete Account" feature in the app settings.

8. Data Security

We implement appropriate technical measures:

• All local data stays on your device (Privacy by Design)
• Firebase uses industry-standard encryption
• No unnecessary data collection
• Regular security reviews

9. Cookies

Our website does not use cookies or tracking technologies. We do not use analytics services like Google Analytics.

10. Children's Privacy

LocalMeet Notes is not intended for children under 16. We do not knowingly collect data from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes through the app or website.

12. Contact & Complaints

For privacy-related questions or to exercise your rights:

Email: kinzelbusiness@gmail.com

You also have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your residence. In Germany, this is: